Administrative Assistant III (Hospital Medicine Administrative ...

Position Description: Part-time Starting Salary Range: $1449.00 - $1595.00/month* (non-negotiable)

• Compensation: The salary offered is usually the minimum listed, however, a salary above the minimum may be offered for some hard to fill positions. Employees hired into these positions are eligible for University benefits. The University of Colorado offers a full benefits package. Information on University benefits program, including eligibility, is located at http://www.cu.edu/pbs/.

PLEASE NOTE: This is a part-time position (50% FTE). You must be willing and able to work a part-time schedule. There will be flexibility in setting the part-time work hours for this position. Work hours will be determined by the supervisor at the time of hire.

Responsibilities:
General Internal Medicine, Hospitalist Group has an immediate opening for a part-time (50% FTE) Administrative Assistant III (Hospital Medicine Administrative Assistant) position. This part-time classified Administrative Assistant is responsible for providing professional administrative, technical and clerical support to the Division of General Internal Medicine's Hospitalist Group and Hospitalist Training Program (HTP). Specific duties include handling incoming correspondence, faxes, and calls, maintaining inventory and supplies, picking up and distributing mail, overseeing printing and assisting with special projects; coordinating overnight coverage of Hospitalist Service and evening Wards Twilighting Services; coordinating moonlighter orientation; tracking all moonlighter incentive contracts; scheduling back-up coverage for emergencies; uploading information into the AMION on-line scheduling system; tracking payroll for residents, fellows and faculty; maintaining and coordinating all Hospitalist schedules utilizing AMION; distributing monthly attending schedules; maintaining contact information for Hospitalist residents and attending's; assisting with the HTP Resident rotation vacation schedules; providing website support which includes maintaining the website, uploading physician profiles, etc.; designing and maintaining spreadsheets, reports and databases utilizing MS software programs; and coordinating travel arrangements and expense reimbursements. This position requires independent judgment, excellent communication and interpersonal skills, excellent attention to details and the ability to navigate across complex systems. This position requires skills in the use of several software packages, management of confidential information, scheduling, and knowledge of University resident rotation policies and procedures.

Additional Posting Description: NOTE: Individuals eligible for transfer, non-disciplinary (voluntary) demotion, or reinstatement will be considered outside the competitive assessment process for this vacancy. Personnel Board Rule does not guarantee an interview to these individuals. Those who qualify as transfer, non-disciplinary (voluntary) demotion, or reinstatement who wish to participate in the competitive process must notify the HR office of this preference.

Please include your current e-mail address on your application, as correspondence regarding this position will be electronic-based. The department cannot guarantee the successful delivery of e-mail. You will be notified of the status of your application within two weeks after the closing date of the announcement. If you do not receive information regarding the status of your application after this time, please contact Theresa Anderson at Theresa.anderson@ucdenver.edu.

Please note that this vacancy may, at the discretion of the appointing authority, be filled by another method of appointment for valid business reasons.

The University of Colorado strongly supports the principle of diversity. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. VETERANS: Qualified veterans and surviving spouses are eligible for preference points. If you were honorably discharged and served during one of the periods for which the federal government awards veterans preference, please fax a DD214 and other supporting documents to 303-315-2721, Attn: consultant Theresa Anderson/Posting #819475.

Please be advised that the University does check references as part of the employment process, and selection committee members may choose to contact work references during the search process other than those listed in your application.

UCD is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado is committed to diversity and equality in education and employment.

Required Education/Experience/Skills (Minimum Qualifications): Minimum Qualifications:
Three years of general clerical experience. One year of this experience must have included utilizing an electronic scheduling system such as Microsoft Outlook or AMION (or with similar software) and one year of experience creating reports, general correspondence and spreadsheets using Microsoft Word and Excel.

Substitution:
College, university or non-correspondence business school course work may substitute for the general clerical experience on a year-for-year basis but not for the specific requirements.

Applications are accepted through the Jobs at CU website and hard copy, e-mailed or paper applications will not be accepted. You must apply by the closing date.

Colorado law requires that candidates for state government jobs be residents of Colorado at the time of application.

Desired Qualifications: Preferred Qualifications:

• Experience creating and maintaining program databases which included developing queries, analysis and data entry.
• Experience utilizing MS Outlook; experience will include utilizing electronic mail and calendars and electronically scheduling meetings, conferences, etc.
• Experience updating and maintaining websites and web content.
• Experience coordinating and managing travel arrangements.
• Experience processing and tracking expense reimbursements, payments, purchase orders, etc.
• Experience tracking and ordering office supplies.
• Experience creating and maintaining both electronic and manual filing systems.
• Experience providing administrative assistance to faculty, staff, residents and students within in a higher education and/or educational medical environment.
• Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors.

Competencies:

• Ability to interpret complex rules, regulations, policies, procedures, and guidelines.
• Experience that demonstrates strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds which also includes experience working with students, staff, and faculty, within a higher education and/or academic medical environment.
• Must possess a professional demeanor and have experience that demonstrates problem solving skills and the ability to manage multiple tasks and work independently with minimal supervision.
• The successful candidate will be detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, written and verbal communication skills.
• Ability to take direction and use independent judgment to coordinate various projects and meet multiple deadlines.
• Knowledge and understanding of HIPPA policies and regulations.

Special Instructions to Applicants: **PLEASE READ ALL OF THE INFORMATION BELOW**
Your application will be reviewed by a qualified Human Resource Specialist and subject matter experts to determine if you meet the minimum qualifications and preferred qualifications listed in the announcement. PLEASE BE SURE YOUR APPLICATION MATERIALS ARE COMPLETE AND THAT YOU DOCUMENT YOUR CURRENT AND PAST WORK EXPERIENCE, KNOWLEDGE, AND SKILLS, AND HOW THAT DIRECTLY RELATES TO THIS POSITION AND ITS REQUIREMENTS. Provide thoughtful responses to any supplemental questions, as they will be used to assess your previous work experience. Applications are part of the selection process and will be used as part or all of the exam process to rank candidates. Exam process will include one or both of the following:

• Type A Training & Experience (T & E) Exam based on the preferred qualifications listed in the posting. (Candidates will be evaluated and rated against the preferred qualifications based on information submitted within their application materials). Note: Candidates are not physically present for this portion of the exam.
• Oral Exam based on the job requirements, preferred qualifications and competencies listed in the posting. (Candidates will be evaluated, scored and ranked based on oral responses).

You will be notified via email if the exam process changes or includes additional assessment tools other than those listed above.

In addition to the state application form, applicants must also submit a Cover Letter detailing why they are interested in the job and how their experience, education, and talents match the minimum and preferred qualifications. Resumes will be accepted for this position but will NOT be used as part of the assessment process in determining if an applicant has met the minimum qualifications listed in the announcement. Application materials will be used to assess your spelling, grammar and punctuation skills.

**Failure to include adequate information (INCLUDING SPECIFIC DATES AND HOURS WORKED) or follow instructions may affect your meeting minimum qualifications and score and prevent you from competing in subsequent measures used to arrive at a top group of applicants**

You will be notified if you do or do not meet the minimum qualifications for this position. Contact (e-mail with consultant name) within five days of notice to discuss the decision. If you still do not agree with our decision regarding your qualifications, you have the right to have our decision reviewed by the State Personnel Director. Additional information and forms regarding the appeal process is available at: http://www.colorado.gov/cs/Satellite?blobcol=urldata&blobheader=application%2Fpdf&blobkey=id&blobtable=MungoBlobs&blobwhere =1239163458144&ssbinary=true

You have the right to appeal if you believe that the content or conduct of the assessment process was arbitrary, capricious or contrary to rule or law. Scores and ranks are not considered as conduct or content of an assessment. Your appeal must be in writing, signed by you or your representative, and must be mailed or delivered no later than ten (10) calendar days from the date of notice that you are no longer being considered. To submit an appeal, you are required to complete and submit the Colorado State Personnel Director's Appeal/Dispute form available at: http://www.colorado.gov/cs/Satellite?blobcol=urldata&blobheader=application%2Fpdf&blobkey=id&blobtable=MungoBlobs&blobwhere =1239163458144&ssbinary=true

Please apply to www.jobsatcu.com and reference job posting #819475.

The University of Colorado is committed to diversity and equality in education and employment.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175673125

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